• NAP Online is the National Accounting Program solution from the National Office of the American Youth Soccer Organization

Welcome to the NAP Online Wiki site! For the YouTube channel of NAP Online select this link http://www.youtube.com/AYSONapOnline

NAP Online is an online web-based accounting and book-keeping system, which is securely usable by a simple internet web-browser. This system will allow AYSO Regions to track finances, and easily share accounting access with authorized Treasurers and Regional Commissioners, without the complicated process of exchanging physical accounting computers, or copies of accounting data files.

This system is also a much-improved method to quickly and accurately gather accounting data required by Federal and State agencies; the original purpose of NAP.

For a full overview of all the functions listed in this section Watch the Getting Started Playlist on the YouTube channel: https://www.youtube.com/playlist?list=PLlXjgCcoO3o8IQfc7HE_JYt2t6UqxRrYv

Each Region, Area and Section is different but with NAP Online you can customize it to fit your needs.

Once your Dimensions and Suppliers are created you can go ahead and record Payments and Deposits

Payments video - https://youtu.be/p7szK6cMLfw

Deposits video - https://youtu.be/sKDKHdY7ndw

Attachments can be uploaded after every deposit or payment that is recorded.

To view all uploaded attachments: From the Banking and General Ledger tab select “Attach Documents” in the Maintenance section. Select the type of transaction from the drop down menu. This will generate the list of all the attachments you have added to the system.

To attach documentation after the payments and deposits have been recorded:

You will need the transaction number to upload. - You can find that by using Transaction Search/Edit function. From the Banking and General Ledger tab select “Attach Documents” in the Maintenance section. Select the type of transaction from the drop down menu. Enter the correct transaction number and then browse your computer for the file.

If you are having trouble attaching files, make sure the file is smaller than 4 MB and you are NOT using Internet Explorer 11

Setting up Dimensions is the first step in making sure your reporting is as detailed as you would like.

Dimensions can be broken down into 2 Types:

• Type 1 are used for seasons or categories such as: Tournament, Extra, Select, Spring, Winter, Summer
• Type 2 are used as Sub-accounts or subcategories such as Paint, Car Wash, Lawn Care

Dimension Video - https://youtu.be/7I07w4ZUF9I

Make sure to balance your checkbook by reconciling your bank statements on a Monthly, Quarterly, or Semi-Annual basis.

How to reconcile video - https://youtu.be/BNGMn9Muai0?list=PLlXjgCcoO3o8IQfc7HE_JYt2t6UqxRrYv

If you find that a transaction is coded incorrectly you can search and then edit that transaction. The only way to delete a transactions is to void it.

You can View several reports directly on your screen or you can Export reports into a PDF and/or Excel Format.

In the Banking and General Ledger Tab under Inquiries and Reports you will see the EXPORT: Financial Reports (General Ledger) function

There are several Reports on this screen that you can choose from. The three most common reports are listed below.

• Profit and Loss Statement - This report will compare your current finances to Year to date, Budget, and Prior Year.
• GL Account Code Transaction Detail - This report shows you details (ex. payments and deposits) for each NAP account code you want to view.
• Bank Reconciliation Report - This report is found by selecting Banking in the Report Classes (left column)

For a brief video on running reports, you can view the YouTube channel: https://youtu.be/_oMyNmoZyaE?list=PLlXjgCcoO3o8IQfc7HE_JYt2t6UqxRrYv

Create invoices using Direct Invoice function. The following are some examples of common scenarios:

• Payment Plan or Scholarship Plan for Parents
• NSF's (Bounced checks from Parents and Regions)
• Tournaments fees

• Create Customers
• Add Payments to existing invoices

• Bank Account Transfers from accounts within your Region & Undeposited Funds Transfer for future deposits.
• Check Printing is now available! (Check ordering instruction, at compuchecks.com)
• Wrong Code? Make a Coding Adjustment
• Enter in your Budget for the each fiscal year so you can keep on track.

• Create1099 Service Invoice
• Log your supplier invoices into the system.
• Make a Payment for the supplier invoice

1. Does eAYSO link to NAP Online? No, all transactions have to be entered into the system manually.

2. I use sub-accounts in Quicken. Does NAP Online have that function? Yes, in NAP Online these sub-accounts are called Dimensions.

3. How do I remove a reconciliation date? You will have to select the date that you want to delete from the drop down and then un-check all transactions associated with this date.

4. Why do I have transactions with a balance of “0.00” in my reconciliation screen? When you make a change to a transaction (date, code, Memo) it voids the original transaction and re-creates another. When a transaction is voided it appears as a “0.00” in your reconciliation screen.

5. If there was no activity in the Month how do I attach the bank statement? You can attach multiple bank statements to a reconciliation date. If you did not have activity for the months of January and February, you can attach both of those bank statements to the reconciliation for December.

6. How do I change the code for a transaction? Check the Transaction Search/Edit function

7. How do I enter a voided check? First you have to enter a transaction for any amount and then void it in order for it to appear on the check register.

8. How do I print checks? Review the Check Printing link

9. Where can I order checks? You can order checks from a site called compuchecks.com Check ordering instruction

10. Is there a check register in NAP Online? The check register is listed as “Transactions by bank account” in the banking and general ledger tab.

11. How can I view my line item memos? There are two options. 1) You can select the “Transactions by NAP Account” function or, 2) Run the report, List of Transactions (either in PDF or Excel)